Supply Chain & Oper

Supply Chain & Operations Officer Publish Date: July 28,2026 Category: Development/UN/NGOs Deadline: August 09,2026 Position: Supply Chain Officer- Procurement and Reporting Contract type: Regular Location: Aden Reports to: SCO Manager Duration: Until December 31, 2026, Renewable based on fund availability and performance Reference: HR-26-18 Note: Position is open for Nationals ABOUT RI Context Relief International (RI) is an international non-profit organization that partners with communities impacted by conflict, climate change and disaster to save lives, build greater resilience and promote long-term health and wellbeing. Our team of more than 7,000 staff and local volunteers work in 15 countries across Africa, Asia, and the Middle East, providing Health and Nutrition, WASH (Water, Sanitation, and Hygiene), Education and Livelihoods programming that creates the foundation for community resilience. We do this by working with local actors to develop safe and inclusive local programming that is evidence based, conflict sensitive, climate smart, and reaches those in need. Relief International is an alliance of four organizations with one shared mission, comprised of Relief International, Inc., Relief International-France, Relief International-UK and Relief International-Europe, which operate under a one-team concept under a single senior leadership team. Job Profile The Supply Chain & Operations officer will be responsible for the day-to-day Procurement activities, dealing with all PRs received from different departments, follow RI procurement rules and policies, management of all procurement as assigned by SCO Coordinator or SCO Manager, handling logistics, liaise with warehouse - stock, fleet the Country office. S\he will support the supply chain coordinator in performing the country strategy, report consolidation and country office procurement. S/he will also liaise with different teams to ensure adequate supply chain consideration for coordination and planning of project implementation and provide support the area management team on supply chain elements of project distribution and procurement planning. He will be responsible for Medical Procurement following the Medical Procurement Policy. He will be responsible for Daily/weekly/monthly reporting. He will be helping SCO Manager in the preparation of Tender Packages/publishing of Tenders/Finalising FWA Contracts/Service Contracts …etc Key responsibilities Procurement Act as a member of the SCO Team and provide support to the procurement coordinator /SCO Manager to ensure the delivery and implementation of all procurement support systems according to RI policies and procedures. Focal Point with Program team for procurement planning and provide advice on the completion of the procurement according to procurement strategy. Be responsible for the timely completion of procurements which are directly related to needs of activities in country. Process the procurement requests in accordance with RI policies and procedures, in a transparent, accountable, efficient and cost-effective manner. Assist with ensuring that all procurements are managed, tracked and recorded. Act as the point of contact for RI to suppliers, vendors and service providers. Liaise with programs to ensure appropriate quality, quantity and pricing of purchased goods. Ensure detailed completion and filing of all procurement documentation including but not limited to PR, RFQ, CBA, PO, etc. Assist with maintaining accurate filing systems, with documented and supported records of actions for audit purposes. Ensure procurement paperwork is complete and that all approvals have been obtained before purchases are made. Ensure that vendor watchlist checks /enhanced due diligence are carried out for every purchase, updated regularly and, recorded appropriately. Work on consolidating the procurement reports including but not limited to procurement plan , procurement tracker and contract tracker , and supplier database from all field offices Be responsible maintain up to date update on the Co procurement strategy , . Assist with local market surveys; gain knowledge and understanding of the availability of supplies and services and price of local items. Participate in the meetings with program and support program to update SCO part ,especially grant opening meeting , BVA meeting , close out meeting Support the SCO coordinator/Manager on the strategy implementation such as FWA , PQS , LTAs , act on his behalf in case of absence. Work with the SCO coordinator on specific procurement at Co office such as International procurement, medical procurement. Be flexible and manage your time accordingly, to be prepared to tackle other tasks commensurate with your role, and level of experience, at short notice. Compliance Ensure compliance with RI policies and procedures, donor regulations and local laws. Ensure that the procurement and disposal of commodities, especially those subject to US Export Compliance regulations, are in line with applicable licenses and are properly documented. Immediately report on any concerns regarding the authenticity of procurement documentation, conflict of interest situations or fraudulent activities. Other (as needed or assigned) Engage with supervisor and key staff (Program, Finance, HR) on all SCO matters. Engage with other RI logistics colleagues to develop working networks to seek advice where needed. Engage with requesters and colleagues on their procurement needs; ensure timely and regular communications are provided on the progress or delays related to requests related to CO office. Represent RI in a positive and professional manner to contribute to the creation of a positive image and overall credibility of the organization, notably through the application of RI’s mandate, ethics, values and stand-point with regard to other actors Assist in induction of new SCOand program staff. Take initiative to develop systems, policies and procedures for improved management and oversight. Support in maintaining BIS License and VAT exemption database updates and clearances. Assist with engagement with freight forwarding agencies, freight handling/clearance agents, and local Customs, to ensure that cargo is managed at all points of the supply chain. Perform other duties as assigned by supervisor. Generator and Fleet Management Ensure rental vehicles are tracked and report on usage to ensure payments can be processed according to use and on time. Ensure Vehicle log sheets are in use in every single vehicle and are collected at the end of every month or the end of every rental contract. Ensure a summary of vehicle movements based on log sheet is completed every month. Ensure fuel consumption tracker for generators and prepare generator usage summary report. Warehouse/Stores Consolidate all stock report for Monthly and quarterly reports analyze the findings and suggest solution to be implemented Report on timely basis any missing, damaged or items whose expiry date is near for appropriate action. Participate in overseeing the physical inventory by mid-year and annual year. Perform random spot check on stock inside the warehouse , review reconcile if needed . Reporting / capitalization Consolidate, process, and analyze monthly SCO reports of the areas and carry out SCO reporting to Supply chain &Operations Manager. Be an active participant in supporting drafting proposals and donor financial reports on behalf of the SCO sections Centralize information’s on transport companies, distances, prices and methods . Ensure that price and supplier lists are compiled, along with documentation requirements in effect (import – export, exemptions, taxes) Supervise the archiving of SCO documents. Prepare Monthly master report for the SCO required report , (Master Purchasing Plan/consolidate all PPs for all grants, procurement tracker , contract /lease report , supplier database , country strategy update , fleet report , Stock & GK report ) and analyze the findings . Behavior and conduct Ensures that behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies Acts with integrity and holds themselves accountable for being respectful, inclusive and professional Reports any concerns Management and leadership Ensure the highest standards of behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies Be a model for ethical conduct standards for other team members Embrace diversity, and model inclusive and equitable behaviour. Ensure own actions and the actions of the teams’ members they manage do not adversely impact the safety of the RI team and the vulnerable communities we serve Ensure donors, partners and communities are aware of RI conduct and reporting mechanisms Ensure safeguarding is embedded in all the work we do Be responsible for ensuring a culture and systems in place for reporting Person Specification University level education preferred to be in Pharmacy or any medical relevant area or business Administration ; 4+ years’ experience in logistics, supply chain, administration, procurement etc Experience working with INGO Diplomacy, tact and negotiating skills. Flexibility under pressure and in response to changing needs. Attention to detail and excellent numeracy; ability to keep clear and concise records. Good written and spoken English. Management and leadership Ensure the highest standards of behavior inside and outside of work promotes the values in RI’s code of conduct and safeguarding policies Be a model for ethical conduct standards for other team members Embrace diversity, and model inclusive and equitable behaviour. Ensure own actions and the actions of the teams’ members they manage do not adversely impact the safety of the RI team and the vulnerable communities we serve Ensure donors, partners and communities are aware of RI conduct and reporting mechanisms Ensure safeguarding is embedded in all the work we do Be responsible for ensuring a culture and systems in place for reporting Report any concerns RI Values Guided by the humanitarian principles of humanity, neutrality, impartiality, and independence, as well as “Do No Harm,” Relief International Values: Integrity Adaptability Collaboration Inclusivity Sustainability