Hospital Facilities Manager

HOSPITAL FACILITIES MANAGER Position status: Fix term contract for 1 year (Renewable based on Budget availability and performance) Location: Ibb governorate – Al-Qaedah Doctors Without Borders / Médecins Sans Frontières (MSF) is an international, humanitarian, non-governmental organisation providing assistance to people in need as a result of natural and man-made disasters, irrespective of race, religion, ideology or politics. Main Purpose Planning, coordinating and monitoring all logistics related activities in the hospital according to MSF pro-tocols, standards and procedures in order to provide support for its medical activities and to ensure the optimal management of the project Accountabilities Leading and directing all support activities in the hospital, in close collaboration with the clinical and nursing leadership, and developing, assessing and implementing the logistics strategy, policies, tools and procedures specifically in the areas of Biomedical, Mechanical, Construction, Energy, Transport, Hospital Supply Applied Security and EPREP. Assisting the hospital management and LTL in defining the yearly planning, budget and the hospital activities in order to identify and respond to the needs of the population. When required, bidding and managing the hospital improvements, maintenance and construction budget and directing construction requirements in collaboration with Construction Log (if available). Responsible for the implementation and ensuring the proper functioning of the hospital facilities and structures whether linked to development, installation, maintenance and improvement (e.g. structure, energy, WHS, medical and non-medical materials, communication, cold chain, biomedical equipment, portering and transfer systems, laundry system, etc.) in accordance with MSF standards and development protocols. Ensuring that hospital occupational health and safety systems are in place, maintained and updated when needed (e.g. fire safety including emergency planning, hospital access and security). Responsible for hospital hygiene through good management of cleaning teams, engagement with the nursing director and regular audit. Responsible for safe and efficient waste management and managing hospital WHS in partnership with the responsible WHS specialist and together delivering a comprehensive hospital vector control mechanism. Supporting the project and hospital logistician in the implementation of the Hospital Logistics Tool Kit (HLT) and provide training for its efficient implementation. Ensuring that all staff in the project are informed of the proper use of the hospital's infrastructure, equipment and communication tools. Ensuring that the installation and maintenance of the functional spaces of medical offices are in adequate conditions and that the HR structures are in place to support the management of medical facilities. Planning and supervising in collaboration with the Hospital/Project Coordination Team, the HR processes (recruitment, training, performance evaluation and internal, external communication) of the logistics personnel of the project in order to ensure both the sizing and the amount of knowledge required for the activity. Providing technical reference to all logistical/technical problems and providing guidance to the logistics staff under his/her responsibility. When applicable, supervising the LOG (Biomed, Mechanic and Electrician) and WHS specialist teams. In coordination with the LTL, reviewing the current hospital logistical management strategies, tools and procedures and recommending possible amendments or revisions in order to achieve effectiveness and efficiency of the hospital support structures Defining and monitoring the technical aspects of the reduction of political risk of the project, transportation, communication, protection, identification and preparation of the technical aspects of security policy and guidelines, evacuation plans and contingency, monitoring daily the application of safety rules and report to the Logistics Team Leader and/or Project Coordinator any problem that may arise. Participating in the writing of the monthly reports according to guidelines MSF Section/Context Specific Accountabilities Ensuring that all the assets for all the MSF sites (including the ones in stock log or pharmacy) are recorded in Track My Stuff app and scanned quarterly. Focal point ITC in the project : Organizing user briefing of ICT equipment to all the new staffs (LHS and IMS), Monitoring credit recharges for telephones, and internet recharge in collaboration with the IS Officer Sana’a. Support to construction team : Providing constructive inputs upon requested on construction projects from their initiation forms to implementations. Collaborating with Construction Manager in implementing construction projects while coordinating support to the construction team from Technicians in his team : Watsan, Electrician, following work evolution and quality. Following up on implementation of all the validated recommendations related to the Hospital from the technical specialists (mission level : Energy Manager, Watsan Manager, Biomed Manager, Fleet manager, IS Officer) and referents (Regional and HQ level) and communicating on the status monthly, Ensuring the roles of Security focal point and report all the information related to security to DPC, PC and LTL. Supporting in drafting and implementation of EPREP strategies and plans. Supporting technically the Log Supervisor when requested. Collaborating with the log Supervisor in charge of Office, GH and PHCCs on coordination the execution of the job requests by the technicians under their management and update the job request follow-up (to be shared with all Head of department, Managers, and supervisors by OneDrive link). Providing the monthly forecast for log hospital expenses and follow up during the month. Ensure the deconfliction is applied to Hospital buildings according to guidelines and renewed when necessary. Covering the gap of LTL position when needed. A clear hand over report for all the aspects to be followed up should be drafted by the LTL to facilitate his work. Requirements Education Essential Bachelor Degree (preferably engineer) Experience At least 2 years work experience in the same capacity in logistics , supply chain or facilities management Experience with MSF or other INGO is an asset Essential thorough understanding of logistics issues in developing countries (e.g. communications, energy, building maintenance) and management of a multi-skilled and diverse team Languages Arabic & English language are essentials. Knowledge Desirable knowledge of basic mechanics Good knowledge of mission area roads