Data Entry Assistant at Action Contre la Faim

Action Contre la Faim is an International Humanitarian Organization established in 1979 with the mission to save lives by combating hunger through prevention, detection and treatment of malnutrition, in particular during and after emergency situations caused by conflict and natural disasters. Action Contre la Faim provides coordinated responses in nearly 50 countries including Yemen globally within 7 field of expertise which includes Nutrition and Health, Water, Sanitation and Hygiene, Food Security, Mental Health Care Practices, Gender and Protection, Advocacy, Risk and Disaster Management and Research. ACF has been operational in Yemen since 2012 and is operational in 4 bases (Aden, Hodeida, Al khokha and Sanaa). The mission implements its activities which are centred on 3 sectors, Nutrition and Health, Water, Sanitation and Hygiene (WASH), Mental Health and Psychosocial Support and Protection (MHPSS-P). For more information please visit our website. https://www.actioncontrelafaim.org/en/missions/yemen/ Job Title: Data Entry Assistant Location: Hodeidah Contract duration: until 31st August 2026 with possibility of extension. Basic monthly salary (taxable): 897 $ to 1072 $ based on experience salary calculation (excluding other benefits offered by the organization) Line manager: Information Management Senior Officer Objective of the position : Overall responsible for entering data for program activities Objective 1 : Data entry and checking: Activities : Develop and maintain a schedule of data entry for monthly/weekly reporting in close collaboration with the IMSO. Follow up with the IMSOs regarding the submission of reports by field teams. Assist the IMSO in developing CMAM databases, reporting databases, and/or Excel databases for additional reporting as/if required. Enter the reporting data into specific and validated reporting databases and CMAM databases. Check the quality of the data to be entered and inform your immediate supervisor of any problems; report any issues that can affect data quality (accuracy, completeness, relevance, timeliness, and clarity). Calculate the time needed for data entry and keep your immediate supervisor informed of its progress. Check for any inconsistencies in the entered data. Closely coordinate and communicate with program team in case of any inconsistent figures or data appearing in the reports. Summarize the entered data in the form of a reporting template defined by the IMSO. Objective 2 : Analyse the data: Activities: Elaborate statistical tables, graphs, and trends regarding admissions and discharges, flagging the IMSO for technical reasoning. Sort and cross-check data to ensure accuracy and consistency. Write summary reports highlighting high/low trends, performance variances, and any identified inconsistencies in reports or results. Detect missing or redundant data and proactively propose improvements to data collection or entry processes.. Objective 3 : File the data: File all checked and received hard copies of reporting format in to archive Save the data entries regularly as well as the statistical results. Keep files by month/year stored into the computer with clear segregation (draft version, final versions) Regularly store/archive the final versions of reports validated by IMSO into the online server; Objective 4: Engage on other activities as required, assigned by the Supervisor Ability to understand and to interpret the nature of human behavior Additional Responsibilities This job description is not intended to be all inclusive and the employee will also perform other related tasks as required and responsible for reporting and communication of progress and achievement of the specific assigned task. Maintenance of high technical standards. Conduct all duties in a professional manner in accordance with the mission Safeguarding Policy, Code of Conduct, Internal Rules and Regulations, mandate and charter of principles including promotion of gender equality. The employee is also required to remain alert and responsive to any child and adult safeguarding risks, acquire relevant knowledge and skills to promote strong safeguarding practices, and conduct duties in a manner consistent with the mission Safeguarding Policy. Required Qualification, Skills and Professional Experience Professional computer experience Knowledge of spread sheets (Excel) Capacity to take on board new software working under pressure Organizing and prioritizing capacity Rigour and autonomy Knowledge of English and local languages Safeguarding Commitments Action Contre La Faim has a zero tolerance to all forms of violations of Child and Adult Safeguarding and the Code of Conduct by staff. In the process of recruitment, selection and appointment ACF implements a range of procedures and actions to ensure children and vulnerable adults are safeguarded and abuse is prevented. Gender Equality Commitments Foster an environment that supports values of women and men, and equal access to information; Provide a work environment where women and men must be evaluated and promoted based on their skills and performance; Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status; Value and respect all cultures. ACF offers equal opportunities, however priority given to qualified female and/or persons with a disability.