Field Assistant

JOB TITLE: Field Assistant DEPARTMENT: Program LOCATION: Hadramout and Shabwa Duration: 10 months ABOUT Building Foundation for Development: BFD is a non-governmental and non-profit Yemeni organization, that was established in 2014. BFD is a leading humanitarian-based and development-oriented organization, which over the years extended its coverage to several governorates, with a mission of working in a humane and transparent manner for the vulnerable groups in society and the affected groups through the implementation of sustainable development and relief programs of the highest quality. Responding to all areas of humanitarian sectors, BFD aspires to provide an integrated humanitarian and development response to conflict-affected areas through a professional, neutral, transparent approach, and through adherence to the Core Humanitarian Standards (CHS). GENERAL JOB DESCRIPTION MAIN PURPOSE: The Field Assistant is responsible for coordinating and implementing project activities at the field level. They serve as a liaison between authorities, healthcare facility administrators, beneficiaries, and the project manager. Their main focus is on ensuring effective coordination, smooth execution of activities, and clear communication among stakeholders. The field Assistant reports directly to the project manager and dedicates 100% of their working hours to the project. Their role is essential in achieving project objectives and improving outcomes in the target population. DUTIES & RESPONSIBILITIES 1. Field Supervision & Quality Control Oversight: Supervise daily implementation of RRM and Reproductive Health (RH) activities to ensure services meet high-quality standards. Monitoring: Conduct monthly field visits to monitor performance and ensure staff adhere to standard protocols and procedures. RRM Response: Oversee the Rapid Response Mechanism, ensuring emergency services are deployed and delivered to affected populations within the required timeline. Gap Identification: Proactively identify field-level gaps and obstacles, proposing solutions and reporting them to project management. 2. Planning & Reporting Work Plans: Collaborate with the line manager to develop and track monthly supervision and activity work plans. Reporting: Collect and submit accurate weekly, monthly, and quarterly reports, ensuring all field documentation, success stories, and photos are provided on time. M&E Coordination: Work closely with the Monitoring & Evaluation team to verify data collection for project indicators and lead needs assessments when required. Review Meetings: Organize monthly project review meetings to discuss challenges and track implementation progress. 3. Coordination & Representation Stakeholder Liaison: Act as a focal point for coordination with local authorities (GHO), community leaders, and beneficiaries to ensure smooth operations. External Representation: Attend cluster meetings and inter-agency coordination at the hub level, providing feedback on key discussion points to the Project Manager. Logistics: Follow up on supply chains and warehouse status to ensure all field materials are available and properly managed. 4. HR & Administrative Management Staff Oversight: Review field staff timesheets (working hours), manage attendance/permits, and ensure all field requirements follow the established career hierarchy. Capacity Building: Identify training needs and provide on-the-job training for team members to improve service delivery. Recruitment Support: Assist in verifying qualifications for field staff nominations and ensure there is no duplication of employment. Perform any other tasks as assigned by the program manager and report to the program manager. Required Qualifications and skills: DEPLOMA’s degree or more in a related field or its equivalent At least 1-2 years of work experience in a similar context Excellent computer skills, and especially a good understanding and knowledge of Microsoft Office programs. Flexible, adaptable, and able to improvise and work in a stressful, volatile environment. Experience in representation and interaction with partners and government officials. Excellent writer: the ability to develop high-quality reports Ability to travel to project sites as needed. Strong leadership and the ability to plan with good organizational skills, multi-task, including prioritization, and work under pressure. Excellent coordination, reporting, and presentation skills. Core Humanitarian Standards (CHS): The role holder is required to carry out the duties in adherence to the Core Humanitarian Standards, the values and principles outlined in BFD's policies such as Code of Conduct, Prevention of Sexual Exploitation and Abuse, Child Safeguarding, Anti-Workplace Harassment, Fiscal Integrity, Anti-Retaliation and other internal policies and guidelines. Equal Opportunities: The role holder is required to carry out the duties in accordance with the BFD Equal Opportunities and Diversity policies and procedures.