Finance Associ

Open to Internal External Candidates Position: Finance Associate Organizational Unit: Finance Unit Duty Station: Yemen, Aden IOM Classification: G5 Type of Appointment: Special Short-Term (SST) Graded Contract, 6 Months (With a possibility of renewal up to 9 months) SVN No.: SVN2025. 19231 Estimated Start Date: As soon as possible Closing Date: Tuesday, 24th February 2026 Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Organizational Context and Scope: Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Under the overall supervision of the Chief of Mission (CoM) Head of Resource Management (HoRM) in Yemen, and direct supervision of the Finance Officer; and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources management functions in Sana’a, Aden and Marib Offices. Responsibilities: 1. Provide procedural guidance to managers and staff; guide and train other finance support staff. 2. Assist in managing financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations. 3. Assit in providing support to Project Managers and /or Chief of Mission/Head of Office/Sub office on financial and administrative matters. 4. Assist in the preparation of the annual budget submission and revisions including estimating staff cost as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses, to include in the budget. 5. Assist in monitoring compliance with financial policies, procedures, rules and regulations. 6. Review of all types of payment requests verifying that they are duly authorized, and expenditures remain within authorized levels as well as ensure that all the supporting documents are attached therewith, and that good/services/works have been received or rendered;. 7. Assist in the validation of supplier creation documents in WAVE oracle. including verifying vendor claims for accuracy and in conformance with IOM financial policies and instructions. 8. Support in the monthly account closure processes and assist in the preparation and dispatch of monthly accounting returns package to be sent to the Regional Accounting Focal as well as help the finance officer in responding to the Mission’s Periodic Checklist Review. 9. Assist in the preparation of budget, accounting, financial, statistical reports and other reports as required. 10. Assist in providing regular and ad hoc financial information to support informed financial decision making. 11. Provide assistance responding to audit queries and follow up on audit recommendations. 12. Provide assistance to all staff with services such as travel, expense claims, document retrieval, etc. 13. Ensure proper and systematic completion of all posted payments and other accounting documents according to the established standards. 14. Perform other related duties as required. Required Qualifications and Experience Education High School diploma with five years of relevant experience; or, Bachelor’s degree in business administration, Accounting, Finances, or related fields with three years of relevant professional experience. Certification in CPA, CMA or other relevant certifications is an advantage Accredited Universities are those listed in the World Higher Education Database (WHED) Portal. Experience Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage; Attention to detail, ability to organize paperwork in a methodical way; Discreet, details and clients-oriented, patient and willingness to learn new things; and, Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage. Skills In depth knowledge of the broad range of migration related subject areas dealt with by the Organization; and, Knowledge of UN and bilateral donor programming. Knowledge of financial rules and regulations. Knowledge of International Public Sector Accounting Standards (IPSAS) LANGUAGES For all applicants, fluency in English is required (oral and written). IOM’s official languages are English, French and Spanish. Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. Values - all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion. Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. Courage: Demonstrates willingness to take a stand on issues of importance. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 2) Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate. Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work. Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way. Other Internals of the Organization and NMS candidates will be considered as first-tier candidates. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID- 19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application. For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies, IOM Careers and Job Vacancies | International Organization for Migration As part of the application process, all candidates, regardless of the type or duration of the contract, must disclose any known relative who works for IOM or is engaged with IOM in any capacity. Non-compliance with the relative disclosure requirement can constitute a basis for withdrawal of offer of employment, or if the employment has begun, terminating the employment contract and/or disciplinary action.