MsE / Reporting Assistant

MsE / Reporting Assistant Reference Code: CBPF-YEM-25-S-NGO-37875 Location: Roving - / Marib / Alabr /Al-Rayyan – Al-Jawf Contract Duration: 9 Months Reports To: Project Manager Deadline: 2026/03/14 1. Background The Foundation is implementing an integrated life-saving response project targeting conflict-affected communities through: Protection case management C cash for protection Unconditional Cash Transfers (FSAC) WASH water trucking, rehabilitation C hygiene promotion The MCE / Reporting Assistant will support monitoring, documentation, reporting, and data management functions across all sectors. 2. Job Purpose To support the implementation of monitoring, evaluation, reporting, and accountability activities by ensuring: Accurate data entry and database management Proper documentation filing Reporting support to technical teams Compliance with donor documentation standards Support to Post Distribution Monitoring (PDM) This is a junior-to-mid-level position focused on operational MEAL support rather than strategic oversight. 3. Key Responsibilities A. Data Collection s Entry Enter beneficiary registration data accurately into project database. Support uploading and cleaning Kobo data. Maintain digital and hard-copy beneficiary files. Conduct duplication checks. Ensure consistency between distribution lists and payment records. Create designs, infographics, and templates required for the project. Work with the organization’s media officer to manage publications on the organization’s official platforms. B. Support to Post Distribution Monitoring (PDM) Support organization of PDM field visits. Assist in sampling selection. Enter PDM survey responses. Support basic data tabulation. Flag irregularities or inconsistencies to supervisor. C. Reporting Support Compile weekly activity updates from sector teams. Support preparation of: Monthly internal reports Donor narrative inputs Activity summaries Maintain reporting templates. Archive photos, attendance sheets, and signed beneficiary lists. Support indicator tracking sheets. D. Documentation s Filing Maintain structured project filing system (digital C physical). Ensure all activity documents are properly labeled. Maintain tracking log of official correspondence. Support preparation of documents for donor monitoring visits. E. Accountability s CFM Support Maintain complaints log under supervision. Record hotline feedback. Track response timelines. Support monthly complaints analysis summary. F. Data Quality Assurance Perform daily data cleaning checks. Verify completeness of forms. Conduct basic cross-checks between sectors. Support 10% spot-check verification where required. G. Support to Field Teams Attend selected field activities for documentation. Collect attendance sheets and signed verification forms. Support beneficiary ID verification during distributions (if requested). 4. Required Qualifications Education Bachelor’s Degree in Statistics, Graphic designs, Business Administration, Development Studies, IT, or related field. Experience Minimum 2–3 years experience in MCE, data entry, or reporting support. Experience working with humanitarian projects preferred. Experience supporting cash-based programming is an asset. Experience using Kobo Toolbox preferred. Technical Skills Strong Microsoft Excel skills (formulas, pivot tables preferred). Ability to manage large beneficiary databases. Good typing speed and accuracy. Basic understanding of indicators and reporting formats. Knowledge of data protection principles. Core Competencies High attention to detail. Strong organizational skills. Ability to meet deadlines. Confidentiality and ethical conduct. Ability to work under pressure. Language Fluent Arabic (mandatory). Good English reading/writing required. 5. Key Performance Indicators (KPIs) 100% accurate data entry. Timely submission of weekly reporting summaries. Zero major documentation gaps during donor review. Complaints log updated within 48 hours. Proper archiving of all activity documents. 6. Working Conditions Regular travel to project sites. Work under challenging humanitarian conditions. Project-based contract ending automatically at project closure. 7. Safeguarding s Compliance All candidates must: Sign YARD Code of Conduct. Complete protection training. Adhere to confidentiality standards. Commit to humanitarian principles.