Roving Finance Officer

Action Contre la Faim is an International Humanitarian Organization established in 1979 with the mission to save lives by combating hunger through prevention, detection and treatment of malnutrition, in particular during and after emergency situations caused by conflict and natural disasters. Action Contre la Faim provides coordinated responses in nearly 50 countries including Yemen globally within 7 field of expertise which includes Nutrition and Health, Water, Sanitation and Hygiene, Food Security, Mental Health Care Practices, Gender and Protection, Advocacy, Risk and Disaster Management and Research. ACF has been operational in Yemen since 2012 and is operational in 4 bases (Aden, Hodeida, Al khokha and Sanaa). The mission implements its activities which are centred on 3 sectors, Nutrition and Health, Water, Sanitation and Hygiene (WASH), Mental Health and Psychosocial Support and Protection (MHPSS-P). For more information please visit our website. https://www.actioncontrelafaim.org/en/missions/yemen/ Job Title: Roving Finance Officer Location: Primary duty station in Sana’a, with frequent travel to Hodeidah. Contract duration: Fixed term contract for six months with possibility of extension. Basic monthly salary (taxable): 1041 $ to 1243 $ based on experience salary calculation (excluding other benefits offered by the organization) Hierarchical / Functional / supervisor/ line manager: Deputy Finance HOD Objective of the position: Responsible for processing of expenditures and payments and the recording of all transactions and entries while ensuring their accuracy and completeness in accordance with financial procedures Mission 1: Management of the bank books in the base The Finance Officer is responsible for the full management of the banks books and cashbooks in Sana’a and Hodeidah including: recording all transactions in bank book, ensuring bankbooks and cashbooks are updated, managing the monthly accounting closure and SAGA base, ensuring adequacy of all supporting documents Activities: Check accuracy and consistency of purchase documentation and validation before preparing payments Prepare payments (checks & transfers) before submitting for signature Enter all cash in and out transactions and all payments in and out in the bankbook: logistics payments, admin payments, program payments, transfer received and done, staff payments; Liaise with HR department to receive timely feedback on all disbursement related to staff codify electronic entries and physical proofs of payments; Close the books every month : bank reconciliations, check of supporting documents ; Saga base management , integrate the base book on a weekly basis, liaise with Mission Accountant to maintain updated parameters in Saga, do the monthly Saga Base closure Responsible for proper archiving of documents in both Hard and Soft Copies; Follow up the outstanding advances for more than 30 days and make notification for those who are required to settle their advances ASAP; Propose possible accounting procedure improvements and alert management on possible dysfunctions Mission 2: Support the Finance Deputy Head of Department on the management of the treasury The Finance Officer is responsible for providing the necessary information on payments done at base level and giving inputs on monthly treasury forecast Activities Give inputs on the base monthly treasury forecast in regards to processed payments in a timely manner Monitor reception of funds from the capital Monitor cash level in the bank accounts, and notify the finance manager to request accurate and timely cash transfers; Alert on any issue related to cash supply and propose possible improvements Mission 3: Support Finance Deputy Head of Department in the general follow-up of the administration of the base The Finance Officer is responsible for following-up any administrative issue (whether with suppliers, partners, local authorities…) to ensure that ACF always complies with internal and local rules and practices Activities: Help in implementing and diffusing ACF procedures toward other departments Work closely with logistics to follow-up and process the payments in a timely manner; Support in audit process and filing upon request Comply with local legislation/ practices/ law Ensure good and fluid relations with internal (colleagues, other departments, HQ) and external partners (bank) Any other duties as requested by direct supervisor(s). Required Qualification, Skills and Experience Education: Bachelor’s degree in Finance, Accounting, Business Administration, Economics, or a related field Professional certifications are an advantage (e.g. CPA, ACCA, CA, CMA) Experience 3-5 years of progressive experience in finance or accounting Previous experience in field operations / multiple locations is highly preferred Technical Skills Strong knowledge of: Financial reporting and analysis, Budgeting and forecasting, Internal controls and compliance, Audits and financial reviews Advanced Excel skills Core Competencies Ability to travel frequently and work in different field locations Strong problem-solving and analytical skills High attention to detail and accuracy Strong organizational and time-management skills Compliance & Governance Solid understanding of: Donor rules and regulations Organizational financial policies Risk management and fraud prevention Communication & Interpersonal Skills Excellent written and verbal communication Ability to work with non-finance staff and explain financial matters clearly Strong coordination skills with operations, procurement, and HR teams Languages Fluency in English ACF offers equal opportunities, however priority given to qualified female and/or persons with a disability.