Storekeeper

Médecins Sans Frontières (MSF) is an international, independent, non-profit medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, pandemics, natural disasters, and exclusion from healthcare. For more information, visit our Arabic website, www.msf-me.org Médecins Sans Frontières Belgium in Yemen mission is looking for Yemeni nationals to recruit for the STOREKEEPER position: Location: Mocha Project Contract Duration – 1 year, renewable. Contract type: Fixed – Term Reporting to: Warehouse Supervisor MAIN PURPOSE Executing the medical warehouse stock management activities (receipt, storage, and issuance to customers or other departments of medical supplies), according to the line manager’s instructions and MSF standards and protocols, in order to ensure the overall functioning of MSF activities. Accountabilities Supervising materials and goods orders and dispatch in order to ensure its rational use. Receiving orders and deliveries, identifying and reporting potential discrepancies against cargo manifest or others. Stores materials in accordance with the system in force in order to ensure continuous availability. Updating and/or creating stock cards for all stock items immediately after reception of goods. Checking the received cold boxes and controlling the cold chain-monitoring card. Storing materials in accordance with the system in force in order to ensure continuous availability ensuring that all items are well organised and correctly stored, well protected, fully identified and easily accessible (cleanliness, security, access, etc.). Monitoring the store temperature and ensuring Cold Chain items are stored in an adequate temperature. Keeping a special control of “sensitive” goods: numbers of lots, expiry dates, packaging and special storage conditions. Preparing orders on time before sending goods, and packs (according to transport means) weighs and labels freight with corresponding shipping number, destination, number of shipping units, waybill number, weight and mode of transport in accordance with the line manager’s instructions. In conjunction with the line manager, performing physical stock counts in accordance with the frequency previously defined. Following up stock levels with regards to alarms thresholds, stock out and expiry dates. Controlling warehouse limited access to authorized personnel and ensuring doors and other exits are secured. Immediately informing the line manager of any problems arising in the course of the work, particularly with regard to damage, loss, attempted break-ins or theft in the warehouse Assisting the line manager with preparation of the stock reports MSF Section/Context Specific Accountabilities Warehousing: Ensure day-to-day medical stock management in compliance with MSF procedures, including proper storage, organization, cleanliness, and security of the medical warehouse. Apply stock rotation principles (FEFO/FIFO) to minimize expiry. Apply strict cold chain management and report immediately any temperature deviations, damages, losses, or quality issues. Participate in regular physical inventories and cycle counts, reporting discrepancies as required. Ensure medical items are clearly identified (labelled), protected, and easily accessible. Support emergency responses and increased workload during peak or emergency periods, in line with Mocha project. Monitor stock levels and inform the Warehouse Supervisor of risks of stock rupture, pre rupture, expiries, losses, or damages. Provide temporary back-up support to the Logistics Warehouse Storekeeper during periods of leave or absence, ensuring continuity of warehouse activities. Apply warehouse security, access, and safety rules in accordance with MSF standards. Work under the supervision of the Warehouse Supervisor and uphold MSF values, code of conduct, and confidentiality standards at all times. Incoming freight management: Reception of the medical order from coordination, verifying quantities, quality, batch numbers, and expiry dates, and ensure discrepancies or quality issues are promptly reported. Ensure data encoded in Unifield is correctly and regularly updated as per the activity, especially related to receptions. Support unloading during the incoming freight. Orders / deliveries / dispatches: Prepare and process medical orders and dispatches according to the order chronogram for Mocha hospital and the health centers, ensuring accuracy and traceability according to MSF procedures. Ensure data encoded in Unifield is correctly and regularly updated as per the activity, especially related to deliveries. Support loading activities and ensure medical items are packed appropriately to prevent damage. Archiving: Ensure proper filing and archiving of warehouse documentation (waybill, freight manifest, stock cards, delivery order out, incoming shipment, donation/loan certificate… ) in line with MSF procedures. Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission. Requirements Education Literacy essential Desirable secondary education and warehouse management related studies Experience: Previous experience as storekeeper desirable Languages: English and Arabic (Essential) Knowledge Computer: - Knowledge in Word and Excel - Experience with an ERP desired (Unifield) Skills - Stress and priority management - Adherence to MSF principles - Flexibility - Teamwork and cooperation - Results and quality orientation - Attention to detail and service-oriented